Job Openings
Position title
DISTRICT ADMINISTRATOR
Description
About the job
This position offers a rare opportunity to help build the administrative and operational foundation of our two newly created Emergency Services Districts providing emergency medical services and fire protection
Job Summary
The District Administrator provides executive leadership for Ector County Emergency Services, both Districts No. 1 and No. 2 (“District”). This role is responsible for implementing Board directives, managing daily operations, ensuring legal and regulatory compliance, overseeing finances, and maintaining strong relationships with service providers, public officials, and the community. The Administrator serves as the central link between appointed officials, staff, service providers, and local governments to ensure efficient operations and high-quality fire suppression and emergency medical services (EMS).
Work Environment
The District Administrator typically works in an office setting and reports directly to the Districts' Board of Commissioners. The District Administrator may travel locally for meetings and workshops. The role requires balancing administrative duties, public and stakeholder engagement, and strategic oversight.
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Employment Type
FULL-TIME
Industry
EMERGENCY SERVICES DISTRICT
Job Location
ODESSA, TX, 79763,
UNITED STATES
Base Salary
$150000
Date posted
MARCH 13, 2026
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Work Environment
The ESD Commissioners are seeking a leader excited not simply to manage existing systems, but to help build the organization from the ground up. This role is ideal for someone who thrives in a startup environment and is motivated by the opportunity to create systems, processes, and partnerships needed to deliver high-quality emergency services while spreading enthusiasm to others.
Essential Functions
1. Administrative Leadership
Serves as the District’s administrative leader by communicating effectively with Commissioners, directing staff, implementing policies, ensuring fiscal accountability, coordinating reports and operations, maintaining legal compliance, and upholding the District’s mission to deliver high-quality services.
2. Policy Implementation
Collaborates with the ESD Commissioners and staff to develop, review, and implement District policies, orders, and resolutions, and ensures ongoing adherence by the District and its service providers.
3. Legal and Regulatory Compliance
Ensures the District’s compliance with all applicable federal, state, and local laws and regulations. Prepares, publishes, posts, and archives required documents and maintains the District website in compliance with governing codes, supporting transparency and open-government standards.
4. Public and Intergovernmental Relations
Serves as the primary liaison among taxpayers, citizens, service providers, and local governmental entities, fostering strong collaborative partnerships essential to effective service delivery and overall District success.
5. Strategic Planning
Develops, manages, and executes long-term strategic plans and financial forecasts by evaluating District needs, service provider objectives, economic trends, growth patterns, market conditions, and property values, ensuring alignment with public policies and community priorities.
6. Infrastructure and Resource Management
Manages and coordinates strategically planned capital improvement projects and resource acquisitions to meet the needs of the District, service providers, and the public.
7. Contract Management
Coordinates, manages, and negotiates agreements with volunteer and career service providers to support effective emergency service delivery within the District. Provides guidance to service providers to ensure service provider needs and District objectives are addressed and consistently met.
8. Financial Management and Reporting
Coordinates, prepares, and monitors the District’s budgets, investments, and tax rate calculations; maintains financial records; provides monthly financial reports; oversees annual audits; and manages procurement activities, including competitive bidding processes.
9. Human Resources
Performs human resources functions by supporting recruitment and training activities, processing and maintaining required employment documentation, verifying and tracking personnel information, administering payroll processes, and managing employee records.
10. Information Technology
Develops, manages, and oversees the District’s technology infrastructure, including hardware, software, data storage systems, and cybersecurity measures. Ensures compliance with cybersecurity training requirements, maintains secure and reliable data-management practices, and coordinates the work of contracted information technology vendors to support the District’s operational and security needs.
Qualifications
Professional Requirements and Qualifications
- Bachelor’s degree in public financial management, public administration, fire science, or a related field; or equivalent knowledge and experience gained through executive level service in local government.
- A minimum of ten (10) years of senior leadership experience in local government or fire and EMS services, with a preference for ten (10) or more years of experience leading or managing an Emergency Services District.
- Ability to successfully complete a post-offer background investigation, which may include fingerprinting, criminal history review, driving record screening, reference checks, employment verification, and credit evaluation.
- Knowledge of Texas Health and Safety Code Chapter 775, the Texas Open Meetings Act (TOMA), the Texas Public Information Act (TPIA), and the Health Insurance Portability and Accountability Act (HIPAA).
- Certificate of completion in Texas Open Meetings Act and Public Information Act Training.
- Knowledge of Emergency Services District operations, fire suppression and EMS operations, including volunteer and career departments, public and private EMS providers involved in 911 response, to include strategic planning.
- Knowledge of contract management, procurement planning, solicitation processes, negotiation procedures, and negotiation techniques to include service provider contracts, mutual aid agreements, interlocal agreements, and memoranda of understanding.
- Knowledge of capital improvement projects and construction procurement methods.
- Knowledge of generally accepted accounting principles, governmental accounting, budgeting, auditing, grant administration, taxation, financial reporting, cash-flow analysis, debt service, and financial forecasting.
- Maintains productive and professional working relationships with co-workers, ESD Commissioners, service providers, taxpayers, and the general public.
- Conducts and participates in public meetings and workshops, consistently representing the organization in a positive and professional manner.
- Report to work as scheduled, exhibiting professional attire and maintaining a neat and clean appearance
Required Skills
- Bilingual (English and Spanish) preferred. • Demonstrates the ability to effectively lead and supervise staff.
- Communicates clearly and professionally, both verbally and in writing.
- Prepares well-organized written reports and presentations.
- Works independently, managing projects from start to finish, prioritizing tasks, and evaluating complex issues.
- Protects confidential and sensitive information at all times.
- Operates computers and standard office equipment proficiently.
- Proficiency with administrative software systems such as Microsoft Office, Google Workspace, and QuickBooks or equivalent software.
- Works extended or irregular hours when required, including during high-stress situations.
- Performs all physical, intellectual, and analytical duties of the position, including making sound decisions.
- Consistently exhibits integrity, professionalism, and strong moral character. Physical Requirements
- Able to work effectively under stressful conditions and during periods of significant pressure.
- Able to perform duties in environments with varying temperatures, including heated or air-conditioned settings.
- Capable of performing light to moderate physical work, including lifting or carrying up to 50 pounds.
- Requires the ability to reach, bend, stoop, and handle objects with hands and fingers, as well as the ability to speak, hear, and see as necessary to perform essential job functions
Job Benefits
Salary DOQ (dependent upon qualifications) starting at $150,000.
The District Administrator is expected to help create a benefits package.
Not limited to local Midland/Odessa candidates but the role is based in Odessa, Tx.
Contacts
Commissioner Heather Burks at heather.burks@ectoresd.com